VACANCY ANNOUNCEMENT *NEW

VACANCY ANNOUNCEMENT


The Deutsche Gesellschaft fuer Technische Zusammenarbeit (GTZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations. In Bangladesh, health sector is one of the priority areas where GTZ provides technical support. GTZ invites applications from suitable candidates for the position of “Administrative Assistant” to work with the GTZ supported Multidisciplinary HIV/AIDS Programme, based in Rajshahi.

Please note that this is a re-advertisement and previous applicants are encouraged not to reapply

A. Tasks
The incumbent candidate shall be responsible for but not limited to the following:

* Preparation of vouchers, bills, receipts
* Entry of vouchers into accounting software
* Filing of documents according to GTZ standards
* Running of official errands and assisting with other office services

This includes-

* Ensure that all correspondence and other documentation is filed according to the project filing structure
* Support office/project logistics, e.g. takes letters to the post office or to the courier
* Make photocopies and scans documents if and when required
* Maintain office equipment including photocopiers
* Run errands for the project, e.g. delivery of letters/messages, payment of bills,
* Manage delivery of letters and documents
* Make bank deposits and withdrawals as required by supervisor.
* Make purchases of office supplies as directed by supervisor
* Ensure the availability and proper functioning of necessary office supplies and office equipment, including minor repairs of equipment and furniture
* Report major damages of office premises and equipment
* Organise and follows-up proper maintenance and repair of office premises and equipment
* Assist in and/or carries out other activities and tasks, as assigned
* Assist in the logistical management of the meetings/room(s)
* Ensure the availability of hot coffee and tea
* Meet guests and visitors with a friendly demeanour
* Serve coffee and tea to guests and visitors, during meetings, etc., as per request
* Manage stores/office supplies

B. Required Entry Qualifications and Competencies:

Formal Education & Experience

* Bachelor’s degree in relevant subject or Diploma in accounting, secretarial skills

Other Qualifications

* Excellent skills in MS-Office
* Good command of written and spoken English is a prerequisite
* Good working knowledge of modern telecommunication systems (telephone, fax, e-mail, internet)
* Proactive personality with quick understanding and self-initiative
* Minimum of 3 years working experience in a similar position with references
* Language skills

We accept electronic applications only. Please send your complete and current CV, passport size photograph, and covering letter, detailing in less than 300 words how you meet the above requirements by 05 August 2010, to GTZ.
If you have an email client installed, just click Email, otherwise please send your application via email to jobs@gtz-bd.de with the subject line “Administrative Assistant - Rajshahi” Suitable candidates already residing in Rajshahi are especially encouraged to apply. No phone calls please. Only short-listed candidates will be contacted.

GTZ is an equal opportunity employer.
Women and impaired persons are especially encouraged to apply and they will be selected in case of equal qualification with other candidates.